Name and Gender ID

Trans students on campus have many options for changing their name and/or gender on university-wide documents and records. While many of these changes can be made without legal documentation, others (official transcripts, paychecks, financial aid, medical records) do require documentation.

Alumni

To change the name and/or gender in the alumni database, email for assistance.  Default settings in the alumni directory will show the former students’ name as it appeared in the university registrar at the time of their graduation. Alums can change this in their alumni directory account profile settings. See below for transcripts, degree certifications and diplomas.

Canvas

Preferred Name and Gender Pronouns

To change the preferred name and gender pronouns that displays on Canvas, class rosters and other systems on campus:

1. Log into Axess
2. Navigate to “Personal Information” in the top-right drop down menu
3. Select “Preferred Name” for the “Name Type” option
4. Enter in the name you would like to appear in the system

or

1. Log into Axess and navigate to the “NameCoach” link under the STUDENT tab
2. Fill out the prompts with the name and/or the pronouns you would like to be referred by.

Display Name

To change the name displayed on sent emails:

1. Navigate to Settings > Accounts > Send mail as
2. Edit info and enter the preferred name

Medical Records

To change the legal name and/or gender that appears on medical records, you will need to go to the Stanford Hospital (not Vaden Health Center) with documentation of a name and/or gender change AND a government-issued photo ID with the new name and/or gender.

New ID Card

For a new ID card  visit the Student Services Center in person at 459 Lagunita Drive, Suite 7, Tresidder Memorial Union 2nd floor, 866.993.7772.

Transcripts and Enrollment or Degree Certifications

You can request transcripts and degree certifications through the Document Request Portal. 

**Please note: official transcripts and degree certifications are in your legal name of record (the “primary name” in Axess). Please use the Personal Information Update help ticket to request updates to these personal information fields:

• Primary name (legal name of record)
• Date of birth
• Marital status
• Sex

For a Primary Name Change  (Two documents required)

• First Document: Choose one: birth certificate, passport (current), driver’s license (current), marriage license, court order, divorce decree
• Second Document: photo ID (e.g., student ID card)

Personal Information Update help tickets are processed by Student Services Center staff. For more information, please see the Personal Information Updates page.

Diplomas

For a Replacement Diploma, students can make their request through the Diploma Request Portal. NO LEGAL DOCUMENTATION IS REQUIRED.